CSA's Accounts Payable
software is a comprehensive system that computerizes all aspects of the
control and management of an Accounts Payable Department. CSA processes
vouchers, records general ledger distributions, produces checks, prints
1099 Forms and produces reports to aid in the financial management of
your organization. When interfaced with other modules, CSA becomes even
more powerful, performing such tasks as matching invoices to purchase
orders, accruing costs to jobs and calculating inventory costs and variances.
CSA handles the difficult
task of maintaining accounting period integrity; allowing you to keep
several accounting periods open at one time, and providing you with the
ability to produce accurate aging and distribution reports for prior periods,
regardless of the activity that has occurred since that time.
VENDOR
INFORMATION
- Maintains information
regarding vendor accounts.
- Provides a complete
audit trail of all additions, changes and deletions to the Vendor Master
File.
- Supports separate
purchase and remit to addresses.
- Stores vendor
defaults for vouchering and purchasing.
- Stores 1099 reference
information.
- Maintains multiple
site addresses for each vendor.
- Allows a list of
contact names and related information to be maintained for each vendor
and vendor site.
- Allows for the
entry and tracking of notes relating to each contact with a vendor.
- Prints a Contact
Activity History Report, listing the detail of all customer contacts
within a user specified time period.
- Prints mailing
labels and performs mail merges using vendor information.
- Prints the Vendor
Master File List and Alphabetical Vendor List.
VOUCHER
PROCESSING
- Allows vendor
invoices to be entered and processed through the Accounts Payable system.
- Optionally determines
payment due dates based on vendor information.
- Optionally defaults
the expense distribution to a pre-defined account for the vendor.
- Allows vouchers
to be booked into accounting periods different than that of the invoice
date.
- Allows voucher
expense distributions to be amortized over a user specified number of
periods.
- Allows each expense
line to be flagged as to whether it will be amortized.
- Provides a fast
entry mechanism for voiding checks, with an option to reinstate individual
vouchers on the check. Vouchers may be reinstated under a different
vendor.
- Provides a fast
entry mechanism for reversing unpaid vouchers and, optionally, reinstating
the voucher. Vouchers may be reinstated under a different vendor.
- Allows vouchers
to be flagged as "on hold", and stores information regarding who placed
the voucher on hold and why.
- Allows recurring
vouchers to be stored and processed.
- Allows "on the
fly" maintenance of Vendor information.
- Provides the ability
to generate "on demand" checks during Voucher Entry.
- Prints the Voucher
Register.
- When interfaced
to CSA Outdoor Advertising, expenses may be charged to locations and
leases for accurate Lease Profitability Reporting.
- When interfaced
to CSA Purchasing and Receiving, invoices are matched to purchase orders
and verified for receipt of goods and correct pricing.
- When interfaced
to CSA Job Costing, expenses may be charged to jobs for accrual within
the Job Costing System.
- When interfaced
to CSA Standard Product Costing, purchase price variances are automatically
calculated for standard cost items.
- When interfaced
to CSA Inventory Management and Purchasing and Receiving, average costs
are adjusted to actual invoice amounts.
CHECK
PROCESSING
- Provides an "On
Demand" check processing routine for the fast generation of individual
checks.
- Provides an Automatic
check processing routine for the generation of multiple checks in a
batch.
- Vouchers may be
selected for payment automatically based on due dates.
- Allows for the
manual selection or deferral of vouchers from payment.
- Supports the processing
of partial payments.
- Special "on hold"
processing prevents the payment of any voucher that is "on hold", regardless
of the voucher's due date and payment selection status.
- Automatically
produces computer checks.
- Provides separate
options for automatically printing company information, bank information,
MICR coding and authorized signature on the check.
- Allows pre-paid
(collect) checks to be processed through the system.
- Allows for the
manual payment of invoices that have already been vouchered.
- Prints a Check
Register.
- Provides a Check
Reconciliation Routine that allows you to reconcile checks individually
or by check number range.
- Prints a Check
Reconciliation Report.
ACCOUNT
REPORTING & INQUIRY
- Prints the AP
Aging Report in detail or summary form, in either vendor number or vendor
type sequence.
- Provides an on-line
inquiry into the status of a vendor's account, including information
regarding paid vouchers. The vendor account may be retrieved by either
number or name.
- Provides the ability
to view the expense detail and/or payment history of a voucher through
the Vendor Account Inquiry.
- Provides a Vendor
Account Status print-out listing information regarding a vendor's account,
including paid vouchers.
GENERAL
LEDGER DISTRIBUTIONS
- Tracks all general
ledger distributions resulting from Accounts Payable processing, including
liability, cash and discount accounts.
- Supports multiple
liability, cash, and discount accounts.
- Maintains complete
accounting period integrity with the AP Aging Report.
- Prints the AP
General Ledger Distribution Report in account number or vendor number
sequence.
- Print the Expense
Distribution Report by cost center and account number.
OTHER
REPORTING
- Prints two Cash
Requirements Reports.
- Prints three Vendor
Analysis Reports.
- Prints the Vouchers
On Hold Report, listing all vouchers that are currently "on hold".
- Prints 1099 Forms.
GENERAL
- Protects against
posting incorrect dates by allowing the user to indicate which periods
are open for Accounts Payable purposes.
- Provides selective
reporting by Profit Center.
- Allows previewing
of reports prior to printing.
- Provides online
look-ups on validated fields.
- Restricts user
access through the use of CSA's Application Security package.
INTERFACES
CSA Accounts
Payable interfaces with the following other CSA modules: General Ledger,
Outdoor Advertising, Purchasing, Job Costing, Standard Product Costing,
Inventory Management and Vehicle Escort.
SUPPORTED
HARDWARE
- CSA's software operates on the following platforms: Windows 7, Windows
Vista, Windows XP, Windows Server 2008, Windows Server 2003.
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